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Question: Describe about Event Project Management. Answer: Introduction An event is an important social gathering in which the organizers aim to achieve a specific objective (Jones 2014). All the events have a specific purpose, which is fixed well in advance. It takes good project management expertise to plan as well as organize a specific event. The event organizers should brainstorm various innovative ideas, which would help them to determine the concept of the event (Jones 2014). In this report, the intrinsic details of a typical project management plan on a particular event are discussed. The event selected is Good Life Series- Fitness and Health Festival. Overview of event The over view of an event is outlining the entire events and important milestones of the event. The various components of an overview consist of duration of the whole event, duration of each section, advance booking procedures, shopping corners (if any), gift give away services (if any), security arrangements at the event, infrastructure at the event, detailed list of all the activities, online promotion of the event and others (Jones 2014). Vision/mission/purpose statement This comprises of the purpose of carrying out the event and notes down the typical mission and vision of the event (Jones 2014). For example, in the fitness and health event, the vision statement is to achieve the worlds renowned fitness festival. The mission statement is to aid people in selecting a healthy lifestyle. Organizational structure It is vital to establish a working committee with pre-determined roles and responsibilities, which would implement and monitor the progress of an event (Mallen and Adams 2013). The responsibility of planning, as well as management of the event, should be delegated to an efficient group of people, with sufficient experience in the event management. Statement of resource requirements An event utilizes several typical resources like people, finance, instruments, time and others (Bladen et al. 2012). These should be planned well in advance to prevent last minute hassles. For example, a market survey needs to be done to evaluate the staging of other events in the same locality in the same period. This helps the organizers to eliminate the factor of poor attendance. Work breakdown structure and associated Gantt Chart The segregation of a project into manageable smaller units is known as Work Breakdown Structure (WBS). It is used at the onset of a project to define the estimate costs, scope, and allocation of resources, management of risks and the creation of schedules (Schwalbe 2015). A Gantt chart is a bar diagram, which tracks each task with respect to time. Figure Name: Sample Gantt chart Event delivery plan production schedule The event delivery plan consists of all the activities that concern the particular event. For example, in a fitness event, the various components of includes project objectives, critical path of project, project budget, program schedule, site plan, security plan, site plan, supplier contracts, event promotion, waste management plan, risk management plan and others (Matthews 2015). Site/venue selection process The selection of correct venue is vital for the success of an event. There are several factors that need to be considered (Harris et al. 2015). The factors include indoor requirements, outdoor requirements, location, and approximate time to travel to the location. The other factors include proximity to public transport, adequate car parking facilities, the cost of the venue, services supplied, site layout, audio visual options and others. Environmental management plan The event management team should aim for the environmental best practices and should strive for the integration of the event with the ecologically sustainable development (Mallen and Adams 2013). There should be hygienic food supply, proper waste management plans, noise levels under the prescribed limits and others. Risk management plan The planning section should include the assessment of all the possible risks associated with the event (McNeil Frey and Embrechts 2015). The potential hazards should be identified, which pose a risk to everyone associated with the event. The key persons involved in the process should be venue managers, emergency services, and risk assessment officers. Transport management plan (if required) The transport management plan should be formulated if the concerned event affects the public transport, traffic flow or road network of the city (Bladen et al. 2012). The traffic management plan should include the areas affected, temporary road closures, methods of bypassing traffic, flow of the local traffic and others. Statement of control/monitoring systems The event organizers should employ proper monitoring systems during the events. This may include the crowd control mechanisms, installation of close circuit cameras, giant screens, specialized volunteers and others (Mallen and Adams 2013). Approach to event evaluation The event evaluation comprises of the management of key variables and the classification of these variables into negative as well as positive outcomes (Bladen et al. 2012). The primary purpose of the event evaluation concerns with the fact whether the set goals are fulfilled or not. It is also an indication regarding the level of awareness generated among the people. Contingency plan The contingency plan should be formulated after the conduction of risk assessment is done. The contingency plans come after the formulation of emergency management plans (Bladen et al. 2012). The contingency plan addresses the situations that can crop up, during the event. Event manual outline The event manual is a written document stating all the topics discussed above, and it should be shared with all the stakeholders involved in the event. Approach to knowledge management (if event is ongoing) The event should be monitored at the time when it is ongoing. The knowledge should be derived from the functioning of the event and apply it to future scenarios. Draft budget The budget is a vital part of the events, which enlists the various costs associated with the events activities (Navickas and Malakauskait 2015). The various costs involved are related to venue hire, equipment hire, audio visuals, signage, catering, marketing, power, security, permit fees, salaries of staffs, travel and accommodation and others. Management issues Figure Name: Management issues There can be several management issues during the planning of events and also during the actual occurrence of the event (Jones 2014). The issues can be safety issues, procurement issues, quality control, lack of infrastructures, lack of coordination, lack of specialized supervising authority and others (Mallen and Adams 2013). Conclusion The event management plan requires hard work, dedication, and dedicated planning. There is a need to consider all the factors, discussed above. The input of the above factors in an event management plan would make the event more effective, which in turn ensures the success of the event. References Bladen, C., Kennell, J., Abson, E. and Wilde, N., 2012.Events management: An introduction. Routledge. Harris, R., Edwards, D., Homel, P. and Fuller, G., 2015.An empirical basis for the ratio of crowd controllers to patrons. Jones, M., 2014.Sustainable event management: A practical guide. Routledge. Mallen, C. and Adams, L., 2013.Event management in sport, recreation and tourism: theoretical and practical dimensions. Routledge. Matthews, D., 2015.Special event production: The resources. Routledge. McNeil, A.J., Frey, R. and Embrechts, P., 2015.Quantitative risk management: Concepts, techniques and tools. Princeton university press. Navickas, V. and Malakauskait, A., 2015. Efficiency of event usage for the increase in competitiveness of companies.Engineering economics,52(2). Schwalbe, K., 2015.Information technology project management. Cengage Learning.